You can organize and structure the existing planning by using summary activities. A summary activity summarizes several related single activities to a superordinated activity. This leads to a clearly structured project plan.
To create a summary activity proceed as follows.
Open an existing project or create a new one.
For more information on how to create a project see Create a project.
- In the project, on the Start tab, in the Sections group, click Planning.
Select the activities and milestones that you want to subordinate and click Group in the Arrange group.
For more information on how to create a planning, see Create and edit an activity and Create and edit a milestone.
InLoox PM Web App changes the activity above to a summary activity.
- The activity which is to be changed to a grouping must not contain any links or dependencies.
- The time period for the grouping is automatically adjusted to take account of items at lower levels.
To edit a summary activity proceed as follows:
- To add more details to the summary activity, click Edit in the Edit group or double-click on the selected activity
In the Edit Activity dialog box do one or more of the following:
- General information on the summary activity on the Standard tab
- In the Basic information area, in the Name field, type a name for the summary activity.
- In the Highlight area, select from the Flag drop-down list a flag color to mark the summary activity in the planning.
- In this area, you can also select the color to mark the summary activity in the Gantt chart by clicking Color.
- In the Status area, define the progress or select the done check box to display the processing status of the summary activity.
- More information on the summary activity on the Details tab
In the Description field enter some important information, e.g. the planned deliverables or internal remarks.
- The information from the Description field will be sent via notification to the divided resources. See Display and process work package for more information about the InLoox notifications.
- InLoox PM Web App provides you with the range of the formatting features. For the detailed description see Create and change comments in the Customize comments sector.
- In the Summary activity box select a group or parent, to which the summary activity belongs to define the hierarchy level.
- In the WBS code filed enter a work breakdown structure code for identifying activities and milestones in large projects.
- Further information to the summary activity on the Custom tab
Click in the previously created custom field box and enter a new value for it.
For more information on how to add a new custom field in InLoox PM Web App see Create a custom field.
- Click OK to save the changes.